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Executive Assistant

EA Search is proud to be partnering with a successful and growing Management Consultancy business based in the City, in the search for an Executive Assistant to join the team – providing 1:2 support to 2 Partners.
  
  
We are looking for an ambitious and driven candidate, who will thrive working within a smaller team. The ideal candidate will have come from a ‘service provider’ background, with experience working in a 1:2 position supporting c-suite, Partner or MD level execs within a busy and demanding environment.
  
Type:

  • Hybrid working – 2 days a week in the office, City, London. 3 days’ work from home.

  
 
Responsibilities:

  • Acting as a first point of contact for clients and other third parties, dealing with correspondence and phone calls
  • Diary management and organising meetings and appointments for two of our partners.
  • Booking and arranging travel, transport, and accommodation for Partners and the wider team as required
  • Assisting with organising events
  • Liaising with staff, suppliers, and clients
  • Providing cover when the other PA is on holiday.
  • Preparing supplier invoices for payment on a weekly basis
  • Checking that employee expenses are correctly coded and submitting them for approval
  • Becoming a centre of excellence on our project management system, and ensuring that we make the best use of the system. Specific areas to cover include:
    • Checking that all Corporate Traveller invoices chargeable to a client are recorded
    • Reconciling expenses to be charged to a client
    • Monitoring invoices receivable from clients and flag overdue invoices with the Project Manager
    • Recording payment of client invoices
    • Ensuring that all expenses and invoices are exported to Xero on a timely basis
  • Liaising with our payroll providers on all matters except salaries and bonuses. This includes advising them of leavers, days holiday due on leaving and changes of address.
  • Miscellaneous tasks to support the business services team

  
  
Requirements:

  • 5+ years EA experience, with at least 1-2 years experience supporting C-suite, Partner or MD level executives.
  • Experience working within service provider industry – e.g. management consultancy, legal/law, accountancy practice, investment banking, private equity, etc.
  • Experience with heavy diary management across multiple time zones.
  • Experience with complex travel management and coordination.
  • Excellent written and verbal communication.
  • Proven ability working remotely/WFH.
  • Ability to build relationships with senior management and other EAs.
  • Experience handling sensitive and confidential information.
  • Attention to detail.

  
The base salary for this role is up to £60,000.
  
If you feel this role is of interest, please apply today and a representative from EA Search will be in touch should you be a good fit for the role.
  
Due to the number of applications anticipated, if you do not hear from us within 2 weeks of submitting your application, please assume you have been unsuccessful on this occasion.
  
**EA Search is acting as an employment agency following official instructions from our client*

At a glance

  • Location: London, Greater London
  • Job type: Permanent / Full Time
  • Job sector: Admin / Secretarial / Office Support
  • Salary: 60,000 per year
  • Published: June 6, 2024

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