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Executive Assistant

EA Search is proud to represent a distinguished company in the search for an exceptional Executive Assistant to support a C-suite executive in London. This confidential role demands a high level of discretion and professionalism.

The corporate organisation is a publicly listed entity employing over 10,000 individuals globally and has annual revenues surpassing £12 billion.

As an Executive Assistant in this prestigious company, you will play a crucial role in supporting a top-tier C-suite executive. We are seeking a highly skilled professional with a proven track record in large corporate environments, who can bring their expertise and mindset to the role.

Responsibilities:

  • Handle all aspects of travel arrangements, including international travel, ground transportation, visas, and detailed itineraries.
  • Coordinate and manage schedules, including booking offices, rooms, desks, and overseeing visitor registrations.
  • Submit and manage expense reports using the in-house Oracle software.
  • Schedule and organize various meetings such as one-on-one sessions, leadership meetings, town halls, cross-functional meetings, team off sites, social events, and assist with larger, complex meetings and workshops.
  • Occasionally manage procurement tasks, including adding new suppliers, processing invoices, and tracking purchase orders.
  • Compile and distribute internal updates, reports, documents, and take minutes when needed.
  • Communicate professionally with external partners, employees, and senior management via phone, in person, or email.
  • Develop strong working relationships with Executive Assistants and support staff across the global business.
  • Provide additional administrative assistance as required, including creating PowerPoint presentations and project documentation.
  • Occasional travel may be required.

Key requirements for this flexible / hybrid role include outstanding interpersonal and communication skills, a proactive approach, the ability to anticipate the needs of a dynamic and globally active executive, solid commercial insight, and the flexibility to adapt to rapidly changing and high-pressure situations.

As a part of the team, you will be rewarded with a competitive salary ranging from £55,000 to £70,000, and a comprehensive benefits package. This includes a competitive pension, unlimited annual leave, diversity and inclusion initiatives, learning and development support, an on-site gym, wellness programs, and more, all designed to support your professional and personal growth.

If you feel this role is of interest, please apply today and a representative from EA Search will be in touch should you be a good fit for the role. 

Due to the number of applications anticipated, if you do not hear from us within 2 weeks of submitting your application, please assume you have been unsuccessful on this occasion.

**EA Search is acting as an employment agency following official instructions from our client*

At a glance

  • Location: London, Greater London
  • Job type: Permanent / Full Time
  • Job sector: Admin / Secretarial / Office Support
  • Salary: 70,000 per year
  • Published: June 19, 2024

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