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Executive Assistant

Job Title: Personal Assistant – Family Office

Location: East London – 5 days a week in the office

Position Type: Full-Time

Salary: £50,000-£70,000

Job Description
We are seeking an experienced and highly organised Personal Assistant to support a Family Office with diverse responsibilities. The ideal candidate will have a proven track record in managing the multifaceted needs of an UHNWI, encompassing both business and personal matters.

Key Responsibilities

  • Diary Management: Efficiently manage a complex schedule, coordinating appointments, meetings, and events.
  • Inbox Management: Handle all incoming and outgoing correspondence, ensuring timely responses and prioritising urgent matters.
  • Travel Arrangements: Organize domestic and international travel, including flights, private travel, accommodation, and itineraries.
  • Family Matters: Assist with family-related tasks, including managing family schedules, school communications, and personal appointments.
  • Event Planning: Plan and execute events ranging from intimate family gatherings to large-scale business functions.
  • Household Management: Oversee household staff, ensuring seamless operations and maintenance of residences.
  • Business Support: Provide administrative support for start-up ventures and family-owned businesses, including meeting arrangements and documentation.
  • Expense Management: Monitor and process expenses, ensuring accurate record-keeping and timely reimbursements.
  • Insurance Coordination: Manage family insurance policies, including renewals and claims processing.
  • Confidentiality: Uphold the highest standards of discretion, confidentiality, and loyalty.
  • Office Management: Ensure the office is fully stocked, and support with any office management related tasks.

Qualifications

  • Experience: Minimum of 3 years in a personal/private or executive assistant role, ideally working within a Family Office, Hedge Fund, Private Equity, or with a UHNWI.
  • Skills:
    • Exceptional organisational and multitasking abilities.
    • Strong communication skills, both written and verbal.
    • Proficiency in Microsoft Office Suite and other relevant software.
    • Arabic speaking – desirable
  • Attributes:
    • Demonstrated ability to maintain composure in high-pressure environments.
    • High level of discretion, confidentiality, and professionalism.
    • Flexibility to adapt to changing priorities and demands.
    • Strong problem-solving skills and attention to detail.

Working Conditions
This role is based in the Family Office in East London and will require you to be in the office Monday – Friday. It demands a high degree of flexibility, including the willingness to travel and be available outside regular working hours to meet the needs of the principal.

Compensation
The position offers a competitive salary of £50,000-£70,000 dependent on experience.

If you feel this role is of interest, please apply today and a representative from EA Search will be in touch should you be a good fit for the role.
  
Due to the number of applications anticipated, if you do not hear from us within 2 weeks of submitting your application, please assume you have been unsuccessful on this occasion.
  
**EA Search is acting as an employment agency following official instructions from our client*

At a glance

  • Location: London, Greater London
  • Job type: Permanent / Full Time
  • Job sector: Admin / Secretarial / Office Support
  • Salary: 70,000 per year
  • Published: July 9, 2024

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