HomeJobExecutive Assistant

Executive Assistant

EA Search is proud to be exclusively representing a long-standing and growing law firm based in Midtown, NY, in the search for an Executive Assistant to support the Managing Partner on a 1:1 basis.

This Managing Partner is the founder and holds 100% equity in the business – as a result, he’s solely responsible for firm-wide decisions leading a team of over 40 Attorneys, Paralegals, and support staff, whilst also managing a small caseload on behalf of his top clients.

Given the business growth, he’s reaching a point whereby he’s at capacity in his day-to-day and requires a super proactive EA to join and help create efficiencies, supporting on ad-hoc projects/tasks on behalf of the Managing Partner, whilst also acting as his buffer and gatekeeper across the business.

This role will be 80% focused on the business side, with 20% coverage on personal matters – usually coordinating with his wife.

The Executive himself is incredibly loyal to those around him and is looking for a long-term partnership here – for example, other Partners have been with the firm since inception, his Billing Manager has been there for over 10 years, and his most trusted Paralegal for over 20 years.

  
Type:

  • Permanent – full time. 
  • 5 days on-site each week. 

  
Compensation & Benefits:

  • $125,000 to $135,000 
  • A discretionary bonus 
  • Standard corporate benefits, including insurance, medical coverage, and 401(k) contribution. 

  
Responsibilities:

  • Managing the Executives calendar and inbox
  • Coordinating with internal team and external clients on the Executives behalf
  • Coordinating various calls, meetings, and events.
  • Managing all travel arrangements, including anticipatory action to avoid issues/delays.
  • Managing the Executives expenses, supporting with billing, managing his phone. 
  • Supporting with weekly reporting, and associated administration of the executive office and business. 
  • Uphold the utmost discretion at all times, especially when dealing with sensitive matters.
  • Ad-hoc duties/projects as required
  • Some light personal work required for the CEO and his wife.

  
Requirements:

  • You must have experience as an Executive Assistant, ideally operating within a law firm. 
  • You can speak to specific examples of times when you have acted in a proactive or anticipatory manner to solve problems for your Executives.
  • You like to work proactively and seek out efficiencies. 
  • You are an exceptional communicator and willing to suggest new ideas. 
  • You have a ‘no task too small or too large’ approach to work.
  • You have a genuine passion for the EA role and a desire to help others.

  
If you feel this role is of interest, please apply today and a representative from EA Search will be in touch should you be a good fit for the role.
     
Due to the number of applications anticipated, if you do not hear from us within 2 weeks of submitting your application, please assume you have been unsuccessful on this occasion.
     

EA Search is acting as an employment agency following official instructions from our client.

At a glance

  • Location: New York
  • Job type: Permanent / Full Time
  • Job sector: Admin / Secretarial / Office Support
  • Salary: 135,000 per year
  • Published: July 11, 2024

Job not quite right for you?

Contact

London – United Kingdom

New York – United States 
Phone: +1 (332) 267-1945

Chicago – United States 
Phone: +1 (872) 299-6183

© 2024 EA Search Group Ltd – a company registered in England and Wales – All rights reserved.