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Executive Assistant – Maternity Cover

EA Search is pleased to be representing a global investment bank in London, in the search for an Executive Assistant to join the team, supporting a small team on maternity cover.

Given this role supports a team of bankers, we are looking to speak with candidates who are proactive in nature and have experience in anticipating the needs of senior executives within the financial services market.

You will support with extensive complex diary management, UK and overseas travel and accommodations, arranging board and client meetings, expenses, preparing documents and presentations, and more.

Key Responsibilities:

  • Complex diary management, including creating schedules across multiple time zones.
  • Inbox management.
  • Ability to liaise with people at all levels.
  • Coordinate large internal and external group meetings and events.
  • Take minutes when required.
  • Detail-orientated by nature.
  • Creation of expense reports.
  • Proactive management of travel arrangements.
  • Prepare meeting agendas and documents/presentations.
  • Arrange meetings and coordinate follow-up actions.

Key Competencies:

  • Flexible approach.
  • Prioritise needs of Exec.
  • Ability to deal with changing plans.
  • Ability to work and schedule across multiple time zones.
  • Excellent time management and communication skills.
  • Be a great example to the rest of the team.
  • Ability to handle business and personal needs.
  • Ability to work within a fast-paced and demanding environment.
  • Team player.
  • Calm under pressure.
  • Understanding of the importance of discretion and loyalty.
  • Confident with MS office.
  • Available to work in the office 5 days a week.

If this role sound of interest, please click apply now and a representative from EA Search will be in touch.

At a glance

  • Location: London, Greater London
  • Job type: Permanent / Full Time
  • Job sector: Admin / Secretarial / Office Support
  • Salary: 50,000 per year
  • Published: May 21, 2024

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