Team Assistant
EA Search is proud to be partnered with an impressive credit specialty investment manager based in Mayfair with a global clientele and offices in London, New York and Frankfurt, in search of an Office/Team Assistant. They currently employ 55 people and operate with a strong, performance-driven, entrepreneurial culture.
My client is seeking an Administrative Assistant / Office Manager to be a critical member of the 6-person London office. This is a multifaceted role with the opportunity to learn and contribute to almost every function in the firm. Responsibilities will include but not be limited to the following:
Office Manager:
- Greet guest/clients and answer the phone in the reception
- Manage and order supplies for the office
- Responsible for all mailing and printing needs for convertibles textbooks and presentation books for prospect/client meetings
- Place weekly lunch orders for the office
- Liaise with building management as needed
- Vendor management – plant maintenance, copiers, confidential shredding bins and office cleaners
- Responsible for maintaining timeline of interviews and conference room bookings for all on-site interview process
- Monitor London/EMEA/DACH employee PTO tracking on shared calendar
Administrative Assistant:
- Assist the London office and EMEA/DACH staff with travel and expenses
- Monthly AmEx reports
- Booking airfare, hotel accommodations
- Register team members for conferences – book hotels, flights, cars etc.
- Ensuring compliance with the T&E policy
- Assist the Investor Relations and Business Development team with client reporting and prospecting
- Pull monthly reports from the CAG portal and save to the drive for the Global Balanced strategy
- Assist with brochure and newsletter updates, commentary library
- Assist with monthly and quarterly updates to the Global Balanced presentation book
- Pull With Intelligence/MMD data for prospects in respective markets
- Assist with CRM updates
- Checking for accuracy of information input, pulling bi-weekly reports for Business Development
- Assist the Investor Relations team with RFP/DD processes for GB prospects
- Meeting material prep and logistics, document organization
- Maintain organization of the shared drive.
- Assist the Investor Relations team with Media and Public Relations
- onquiries for comments, LinkedIn posts, etc.
Qualifications:
- University degree preferred
- Financial service industry experience required
- Microsoft 365: advanced in outlook, PowerPoint, excel
- Team Slide
- Clienteer, Dynamo, general CRM experience
- Excellent communication and interpersonal skills
- Willingness to contribute where needed
- Ability to manage multiple tasks
Salary: £45,000-£55,000 + corporate benefits.
If you feel this role is of interest, please apply today and a representative from EA Search will be in touch should you be a good fit for the role.
Due to the number of applications anticipated, if you do not hear from us within 2 weeks of submitting your application, please assume you have been unsuccessful on this occasion.
**EA Search is acting as an employment agency following official instructions from our client*
Apply now
Apply now for this Team Assistant jobAt a glance
- Location: London, Greater London
- Job type: Permanent / Full Time
- Job sector: Admin / Secretarial / Office Support
- Salary: 55,000 per year
- Published: October 25, 2024