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Team Assistant

EA Search is proud to be partnered with an impressive credit specialty investment manager based in Mayfair with a global clientele and offices in London, New York and Frankfurt, in search of an Office/Team Assistant. They currently employ 55 people and operate with a strong, performance-driven, entrepreneurial culture.
  
My client is seeking an Administrative Assistant / Office Manager to be a critical member of the 6-person London office. This is a multifaceted role with the opportunity to learn and contribute to almost every function in the firm.  Responsibilities will include but not be limited to the following:
  
Office Manager:

  • Greet guest/clients and answer the phone in the reception
  • Manage and order supplies for the office
  • Responsible for all mailing and printing needs for convertibles textbooks and presentation books for prospect/client meetings
  • Place weekly lunch orders for the office
  • Liaise with building management as needed
  • Vendor management – plant maintenance, copiers, confidential shredding bins and office cleaners
  • Responsible for maintaining timeline of interviews and conference room bookings for all on-site interview process
  • Monitor London/EMEA/DACH employee PTO tracking on shared calendar

  
Administrative Assistant:

  • Assist the London office and EMEA/DACH staff with travel and expenses
    • Monthly AmEx reports
    • Booking airfare, hotel accommodations
    • Register team members for conferences – book hotels, flights, cars etc.
    • Ensuring compliance with the T&E policy
    • Assist the Investor Relations and Business Development team with client reporting and prospecting
    • Pull monthly reports from the CAG portal and save to the drive for the Global Balanced strategy
    • Assist with brochure and newsletter updates, commentary library
    • Assist with monthly and quarterly updates to the Global Balanced presentation book
    • Pull With Intelligence/MMD data for prospects in respective markets
    • Assist with CRM updates
    • Checking for accuracy of information input, pulling bi-weekly reports for Business Development
    • Assist the Investor Relations team with RFP/DD processes for GB prospects
    • Meeting material prep and logistics, document organization
    • Maintain organization of the shared drive.
    • Assist the Investor Relations team with Media and Public Relations
    • onquiries for comments, LinkedIn posts, etc.

  
Qualifications:

  • University degree preferred
  • Financial service industry experience required
  • Microsoft 365: advanced in outlook, PowerPoint, excel
  • Team Slide
  • Clienteer, Dynamo, general CRM experience
  • Excellent communication and interpersonal skills
  • Willingness to contribute where needed
  • Ability to manage multiple tasks

  
Salary: £45,000-£55,000 + corporate benefits.
  
If you feel this role is of interest, please apply today and a representative from EA Search will be in touch should you be a good fit for the role.
  
Due to the number of applications anticipated, if you do not hear from us within 2 weeks of submitting your application, please assume you have been unsuccessful on this occasion.
  
**EA Search is acting as an employment agency following official instructions from our client*

At a glance

  • Location: London, Greater London
  • Job type: Permanent / Full Time
  • Job sector: Admin / Secretarial / Office Support
  • Salary: 55,000 per year
  • Published: October 25, 2024

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